Construction Project Consultants You Can Count On
Once the project is underway, our team acts as your overseer on site to assess the building process and make recommendations or adjustments as needed. Our 30+ years of experience lend themselves to noticing and resolving issues before they become costly mistakes. We coordinate and find optimal solutions throughout each phase of construction, regularly available on-site, at important meetings, or wherever else you need us.
Perfect Project Planning with Our Construction Project Services
Hercules Construction Management ensures your worksite operates at maximum efficiency and productivity while keeping all parties satisfied. Our services cover the start of the process to the final site cleanup.
Construction Review
As the building project goes through its iterative phases, we provide an overall construction review so you know when objectives are being met, how that aligns with the timeline, and where the rest of the project is based on these completions.
Work Progress Advising
Based on the established timeline and the phases of the project, we advise you on how best to manage the resources at your disposal, how to allocate resources to increase productivity, and how to improve scheduling or other elements if work progress is stalling or falling behind.
Reviewing Schedules, Forecasts, Etc.
We can do the analytical work to determine if your schedules, forecasts, and other timeline-adjacent tasks are working well, on track, and keeping productivity high. If they need to be adjusted, we work with your team to make the necessary changes apply to the project seamlessly.
Change Order Proposal/Bid Alternate Assessments
Change order proposals and bids determine the scope, specifications, and requirements of a project if adjustments to the original plan are needed. Our team ensures that the change order proposal or alternate bids are drafted to the specifications of your project and align with your new goals.
Maintaining Project Budget vs. Cost Reports
Building projects can easily go over budget for any number of reasons. A weekly or monthly cost report gives you an idea of where money is being allocated and how it lines up with the project budget. We help keep your spending within budget constraints while ensuring that you have all the assets you need to complete the project with ease.
Expediting Information Exchange Between Parties
Information makes the worksite run efficiently, so if there are any gaps in the communication process, it can back up the project and increase costs while lowering productivity. Our team ensures that everyone is informed about changes and updates on the project at every stage.
Common Construction Service Questions
What strategies do you employ to monitor the project budget consistently?
1. Establish a Detailed Budget Breakdown
-
Use a Work Breakdown Structure (WBS) to divide costs into manageable categories (e.g., labor, materials, equipment).
-
Assign budget responsibility to specific team members to improve accountability.
2. Set Up Regular Budget Reviews & Reporting
-
Conduct weekly or bi-weekly budget reviews with project teams and stakeholders.
-
Use variance analysis to compare estimated vs. actual costs and adjust accordingly.
-
Develop clear and concise financial reports for management and clients.
3. Monitor Change Orders & Scope Creep
-
Establish a formal change order process to track scope adjustments.
-
Ensure proper documentation and approval before implementing changes.
-
Assess the cost impact of changes before proceeding.
4. Improve Communication & Collaboration
-
Hold regular financial meetings with contractors, suppliers, and stakeholders.
-
Utilize cloud-based platforms to provide real-time budget updates across teams.
How do you handle budget variances when actual costs deviate from the initial estimates?
1. Identify the Root Cause of Variances
-
Analyze cost reports to determine where overruns occur (labor, materials, equipment, subcontractors, etc.).
-
Investigate contributing factors, such as market fluctuations, design changes, unforeseen site conditions, or productivity issues.
2. Leverage Contingency Funds Wisely
-
Use contingency funds (typically 5-15%) only for justifiable unforeseen costs.
-
Avoid depleting contingency reserves too early in the project.
3. Communicate Variances & Adjust Forecasts
-
Provide regular financial updates to stakeholders and decision-makers.
-
Revise the budget and forecasts.
Can you explain the process of updating the budget in response to project changes or unforeseen circumstances?
Should a change arise in the future or unforeseen circumstances strike, we go back over the budget to assess what is funded, what has yet to be funded, and if this impacts the project bottom line. If it does, we adjust the budget accordingly, and if it doesn’t, we assess the budget to ensure everything is accounted for and that the project will continue smoothly.